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    <title>3 Stations East</title>
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    <updated>2008-02-13T19:44:36Z</updated> 
    <author>
        <name>Paul</name>
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    <id>tag:vox.com,2006:6p00c2251c214c604a/tags/organization/</id> 
    <subtitle>In which I say little and post even less.</subtitle>  
    
    <entry>
        <title>Organizational Smackdown Update</title>   
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        <published>2008-02-13T19:44:36Z</published>
        <updated>2008-02-13T19:44:36Z</updated>
    
        <author>
            <name>Paul</name>
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        <p>Back in December I started to evaluate the way I collect and store information. Some of it frustrated me, some of it worked fine but all in all I felt I needed a better system. <div><br class="webkit-block-placeholder" /></div><div>It&#39;s been a couple of months now, so I thought I&#39;d provide an update for the 6 of you reading this.</div><div><br class="webkit-block-placeholder" /></div><div><span class="Apple-style-span" style="font-weight: bold;">RSS</span></div><div><br class="webkit-block-placeholder" /></div><div>RSS <a href="http://paulmcaleer.vox.com/library/post/organizational-smackdown-rss.html">wasn&#39;t a big problem</a> for me, or so I thought. Vienna and Google Reader initially teamed up to cover my needs but didn&#39;t sync in any way - a small problem that I ignored. I then switched to Google Reader exclusively and liked it, but still missed the convenience of a desktop reader.</div><div><br class="webkit-block-placeholder" /></div><div>Then NetNewsWire 3 came out for free and kinda smooshed Google Reader. I always liked NNW but didn&#39;t want to pay for it (cheap!) and Vienna was a strong, free alternative. But NNW 3 had everything I wanted plus - plus! - FTP-based syncing. Thus I was able to solve my syncing problem and enjoy the benefits of a desktop newsreader. Great great solution. Too bad that FTP syncing is going to be deprecated with the next release, dammit.</div><div><br class="webkit-block-placeholder" /></div><div><span class="Apple-style-span" style="font-weight: bold;">WSFL</span></div><div><br class="webkit-block-placeholder" /></div><div>Will Save For Later is what I tag any links from anywhere that I can&#39;t read right now, but will need to look at or want to look at in the future. Until a couple of weeks ago I was using the tag in delicious and subscribing to it in NNW. Kinda weird. Then <a href="http://www.instapaper.com/">Instapaper</a> came along and solved everything! It&#39;s WSFL all the way, and is perfect. A JavaScript bookmarklet lets me save things to Instapaper, and it&#39;s always there when I need it. Instapaper is awesome, just awesome.</div><div><br class="webkit-block-placeholder" /></div><div><span class="Apple-style-span" style="font-weight: bold;">Calendars</span></div><div><span class="Apple-style-span" style="font-weight: bold;"><br class="webkit-block-placeholder" /></span></div><div>I had decided that it&#39;d be <a href="http://paulmcaleer.vox.com/library/post/organizational-smackdown-calendars.html">nice to sync up online and offline calendars.</a> Truth of the matter is that I don&#39;t use offline calendars hardly at all. Ryan had said once, &quot;I bet you don&#39;t need offline calendaring.&quot; He was right. Google Calendar marches on solo.</div><div><br class="webkit-block-placeholder" /></div><div><span class="Apple-style-span" style="font-weight: bold;">Quick Reminders</span></div><div><br class="webkit-block-placeholder" /></div><div><a href="http://www.iwantsandy.com/">Sandy</a> wins pure and simple. I still love the functionality I&#39;d <a href="http://paulmcaleer.vox.com/library/post/organizational-smackdown-quick-reminders.html">touched on</a> earlier, and the Jott integration is beautiful. I noticed that I haven&#39;t set any reminders for myself in the past week or so. Hm.</div><div><br class="webkit-block-placeholder" /></div><div><span class="Apple-style-span" style="font-weight: bold;">Undated To Dos</span></div><div><br class="webkit-block-placeholder" /></div><div>As mentioned in the Quick Reminders post, there&#39;s a lot of To Do stuff I need to track. I&#39;ve divided them up into dated and undated. Undated to dos are akin to &quot;someday&quot; tasks - things which may or may not take a lot of time, but should/could be done at some point and are not time sensitive. Obviously.</div><div><br class="webkit-block-placeholder" /></div><div>My initial plan was to put these into Yojimbo, but I stopped using Yojimbo altogether as it felt like a dead-end to me. Then there was Remember the Milk which was going to house both my dated and undated to dos... and yet, I went cold on RTM quickly. I just stopped using it. I didn&#39;t find it to be compelling enough to warrant my time. Feature-wise, it&#39;s got everything but something left me feeling weird about it. (Maybe the UI?)</div><div><br class="webkit-block-placeholder" /></div><div>That brought me back to Backpack, of all places. I&#39;m still on the free plan - and will await the next version to decide on paying for it - but I simply popped in a new list on my home page. This is a regular ol&#39; checkbox list. I find it&#39;s getting pretty long but it&#39;s also a great dumping ground for little things that pop into my head. It&#39;s very very useful. Yes, it&#39;s online only, but I can deal.</div><div><br class="webkit-block-placeholder" /></div><div><span class="Apple-style-span" style="font-weight: bold;">Dated To Dos</span></div><div><br class="webkit-block-placeholder" /></div><div>So far, no solution. I could use Backpack without any real time sensitivity built-in. I could use <a href="http://www.culturedcode.com/things/">Things</a>, which is powerful for me at the day job. But I use neither. I suspect that for this stuff I&#39;ll end up using a combo of Backpack and Sandy, or maybe just Sandy. This will take a bit of a leap of faith; I&#39;ll need to think of Sandy as a REAL TO DO LIST PROGRAM versus just a handy reminder thing.</div><div><br class="webkit-block-placeholder" /></div><div><span class="Apple-style-span" style="font-weight: bold;">Junk Drawer</span></div><div><br class="webkit-block-placeholder" /></div><div>Yojimbo was acting as my junk drawer. But, again, I wasn&#39;t thrilled with it. No solution here either - I&#39;m using a scattering of Stickies and text documents again. Blah.</div><div><br class="webkit-block-placeholder" /></div><div>And there you have it.</div><div><br class="webkit-block-placeholder" /></div><div>For what it&#39;s worth, I&#39;m thinking of giving <a href="http://www.flyingmeat.com/voodoopad/">VoodooPad</a> a spin (maybe in place of Backpack?) I&#39;ve never heard of anyone using it, though.</div></p>   <p style="clear:both;"> 
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        </content> 
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    </entry> 
    
    <entry>
        <title>Sticky Yojimbo SOHO Notes Focus</title>   
        <link rel="alternate" type="text/html" title="Sticky Yojimbo SOHO Notes Focus" href="http://paulmcaleer.vox.com/library/post/sticky-yojimbo-soho-notes-focus.html?_c=feed-atom-full" />  
        <link rel="service.post" type="application/atom+xml" title="Sticky Yojimbo SOHO Notes Focus" href="http://paulmcaleer.vox.com/library/post/sticky-yojimbo-soho-notes-focus.html?_c=feed-atom-full#comments" /> 
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        <published>2007-11-26T01:08:57Z</published>
        <updated>2007-11-26T01:11:52Z</updated>
    
        <author>
            <name>Paul</name>
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        <p>I know I&#39;ve talked about this before but now I&#39;m ready to do something about it: I have too many notes and things in too many places. In my head, in Mail, in Stickies, in my Documents folder, in Backpack... too much stuff in too many places. I&#39;d feel a lot better if I had everything in one place. <div><br class="webkit-block-placeholder" /></div><div>And yeah, I&#39;m using Backpack but I&#39;m not sure if that&#39;s the ultimate solution for me. Price is a factor; I&#39;d rather not pay an annual fee to use software. I&#39;m old-fashioned that way.</div><div><br class="webkit-block-placeholder" /></div><div>I&#39;ve had the same issue at work with projects and am trying out OmniFocus there, mostly because it allows for due dates and the like. For home I need to track lots of different <span class="Apple-style-span" style="font-style: italic;">types </span>of things - including some with due dates. But man, having it scattered is really bothersome.</div><div><br /></div><div>I downloaded Yojimbo and started working with it but to be honest, it feels immediately like I have to jump through hoops to add stuff. For instance I wanted to add an item in a list of things to buy. I could add just the item&#39;s description as a note, but then I wanted to add a formal title and tags. I know, I know, I don&#39;t have to - but then I&#39;m not exploiting it properly. Blah. That&#39;s an extra step right there. For me it&#39;s easier to crack open Stickies and just add a new one there... but then it&#39;s over in Stickies, when I probably want it in Backpack.</div><div><br class="webkit-block-placeholder" /></div><div>On top of that after I was using it, I thought, &quot;Man, I forgot about my WSFL links on delicious!&quot; I&#39;ve got a whole category of public and private links dubbed Will Save For Later - usually videos, which I don&#39;t watch at work. I would love to have the ability to bring those into the organizational system. That&#39;s a bonus feature but if any one of the programs (online or off) did that, I&#39;d seriously consider it. (It could even be via an RSS update of my delicious, now that I think about it, so long as I could restrict by tag and allow private links.)</div><div><br class="webkit-block-placeholder" /></div><div>So. That said, I need to track:</div><div><br class="webkit-block-placeholder" /></div><div><ul><li>stuff to buy for myself</li><li>stuff to buy for others</li><li>projects around the house</li><li>online projects</li><li>dates to replace little things (Brita filter, etc.)</li><li>cost comparisons for food items (mostly stores v. Costco)</li><li>receipts</li><li>houses and condos</li><li>UPS/FedEx tracking numbers</li><li>BONUS: YouTube videos</li><li>BONUS: delicious links</li></ul><div>Some of this sounds like a super bookmark tool, one that doesn&#39;t force me to use something like realtor.com&#39;s lame lame &quot;Save this!&quot; feature. And, a lot of these can be distilled down to Safari links, really.</div><div><br class="webkit-block-placeholder" /></div><div>Features I need:</div><div><br class="webkit-block-placeholder" /></div><div><ul><li>Offline access. If I&#39;m on a plane or on the train, I don&#39;t want to be tethered to the web.</li><li>Online access. Likewise, if I think of something at work I&#39;d like to tell my machine at home about it with zero fuss and, if possible, zero extra cost.</li><li>Searchable via Spotlight and/or QuickSilver (latter preferred)</li><li>Optional due dates on items</li><li>Non-crappy interface</li><li>Reasonably priced (up to US$40)</li><li>Ability to link stuff would be nice (ie, do X then Y)</li><li>Sure would be nice to have simple math or (!) spreadsheet functionality on board, so I don&#39;t have to farm it out to Numbers... but this is a big big stretch.</li><li>Quick, easy way to get information in - don&#39;t make me fuss with tags and titles and stuff.</li></ul><div>Sounds like I need a computer!</div><div><br class="webkit-block-placeholder" /></div><div>So, anyway, Yojimbo looks like a close-but-no-cigar. I&#39;m going to download SOHO Notes and try that too. Anyone have any thoughts on this stuff?</div></div></div></p>   <p style="clear:both;"> 
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        </content> 
    <category term="organization" scheme="http://paulmcaleer.vox.com/tags/organization/" label="organization" /> 
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    <entry>
        <title>Mission: Desk Organization</title>   
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        <published>2006-11-20T00:50:12Z</published>
        <updated>2006-11-20T00:55:26Z</updated>
    
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        <p>My desk was a mess.</p><p>Really, it wasn&#39;t a big deal. The area I used the most - the surface - was fairly clean and somewhat organized. Somewhat. But the storage area of the desk was a total mess and was, frankly, embarrassing. A few weeks ago I started looking into making my desk less of a mess and more of a... uhm... less... messy.</p><p>My two main sources were <strong><a href="http://www.containerstore.com/">The Container Store</a> </strong>and <a href="http://www.cb2.com/"><strong>CB2</strong>.</a> The biggest restrictions I had were budget (not much) and the fact that my desk is black. I&#39;m not crazy about it anymore but, frankly, a lot of that was due to the lack of organization. But with that restriction in place I decided to play Roger Black and go with three main colors: white, black, and red. The computer, iPod, keyboard, and mouse were already white of course. Red would bring a little warmth and (hopefully!) style to the party.</p>


 


    
    

    

    
    
    
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<p>

The main point of concentration was the storage itself. Here&#39;s a quick before and after shot. In the before, you can see that it was, uh, messy. The open mesh storage bins (also from The Container Store) were a little dated and not really my style anymore but, most importantly, not doing a good job. From the bottom shelf I usually needed printer paper, so I just left it on top of other things. From the top shelf I only occasionally needed a CD-R. And there was a third short shelf at the top - removed in the before shot - that was only about 2&quot; tall and could hold paper and assorted stuff. That&#39;s where I put almost everything without thinking.</p>    

    
    

    

    
    
    
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                <div class="enclosure-asset-name"><a href="http://paulmcaleer.vox.com/library/photo/6a00c2251c214c604a00cdf7e5db54094f.html" title="Drawer">Drawer</a></div>
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<p>

The solutions were closed storage and a <strong>sliding drawer</strong>, which is what really got me excited. No, really: I&#39;d finally have a closed, neat place for all sorts of knick-knacks and stuff. I bought a narrow elfa drawer ($11), the sliding guides ($8), and a plastic organizer that fit perfectly inside ($7). It took me about 10 minutes to install - dead simple. I like elfa&#39;s stuff overall as it&#39;s great quality and stands up to a lot of abuse. I was impressed that the plastic organizer was a perfect fit. Oh, and I had to go with the narrow elfa drawers because my desk thingamajig is only 15&quot; wide.</p><p>Closed storage was a really tough decision. I originally wanted <a href="http://www.cb2.com/family.aspx?c=598&amp;f=2831&amp;q=storage&amp;fromLocation=Search&amp;DIMID=400001&amp;SearchPage=1">these hot red boxes</a> from CB2 but they weren&#39;t quite big enough for paper! Bummer. They had a luminous quality, great texture and just looked nice. After considering an open canvas bin and white paper boxes I settled on <a href="http://www.containerstore.com/browse/Product.jhtml?PRODID=10013298&amp;CATID=71227">the stowaway bins</a> ($8 each). They&#39;re deep, have lids, and look good - but are not admittedly knockouts. I might dress these up in the future with red pulls or labels.</p>    

    
    

    

    
    
    
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<p>

The top of the desk was, again, not a huge problem. The biggest issue I had was that my desk had become my &quot;throw stuff out of my pockets&quot; place. Wallet, Metra pass, badge for work... all that stuff would just sit on the corner of my desk. I got inspired at CB2 and picked up my only red item, a plate! They had a desk on display with matte black plates holding envelopes and the like. I got the <a href="http://www.cb2.com/family.aspx?c=222&amp;f=3189&amp;viewall=1">Cayman dessert plate</a> ($4), which was the perfect size for my stuff. As Jeani put it, &quot;You&#39;re still just throwing stuff on the desk, but this elevates it.&quot;</p>    

    
    

    

    
    
    
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                <a href="http://paulmcaleer.vox.com/library/photo/6a00c2251c214c604a00cdf7e5dbd1094f.html"><img src="http://a1.vox.com/6a00c2251c214c604a00cdf7e5dbd1094f-120pi" alt="Palette Mug" title="Palette Mug" /></a>
        
            </div>
            <div class="enclosure-meta">
                <div class="enclosure-asset-name"><a href="http://paulmcaleer.vox.com/library/photo/6a00c2251c214c604a00cdf7e5dbd1094f.html" title="Palette Mug">Palette Mug</a></div>
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        </div>
    </div>
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</div><!-- end enclosure -->
<p>

Finally, my ugly pencil holder from IKEA needed to go. It was a translucent white plastic and just looked sterile and uninspired. I wanted to go red here too, but at CB2 I started entertaining the option of getting a cool mug to use as a pencil holder. Plus, I wouldn&#39;t need nearly as many at hand with the elfa drawer. I chose the <a href="http://www.cb2.com/family.aspx?c=222&amp;f=3389&amp;viewall=1">Palette Mug</a> ($3) because it looked great, and has a very interesting shape. The <a href="http://www.cb2.com/family.aspx?c=222&amp;f=3388&amp;viewall=1">red</a> was too phony red (compared with the jewel-like quality of the Cayman plate), so I went with black and white.</p><p>The end result is a cleaner look with just a little color. I want to definitely bring in more red and try to do away with a couple of ugly things that remain: namely, my non-white Firewire and USB cables (oh, the problems of living in a first world country!) and the hideous, faux aluminum silver FireWire hard drive housing. But sheesh, try to find a non-ugly one. This is easily my next big challenge, because almost every FireWire enclosure I&#39;ve seen is hideous or dripping with ugly-ass text (&quot;HARD DRIVE ULTRA&quot; et al.) A red enclosure would be lovely!</p><p>So that&#39;s it. I took care of most of my desk&#39;s problems. It took me only a day, and about $70. Not too shabby!</p><p></p><p><br /> </p>   <p style="clear:both;"> 
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